Event planning is an art and a science. Is there a special event coming up that you are in charge of planning? As overwhelming as event planning seems, you can do this! Here are some do’s and don’ts of event planning to keep in mind.
Event Planning 101
1. DO: Plan ahead! This may sound obvious. The more time you allow for planning, the less stressful the event planning will be. Some things to think about early on:
- What sort of theme is the event, if any?
- How big is the budget?
- What is the date of the event?
- Approximately how many guests will be invited?
Research and answer the above questions as early as possible to ease the remainder of the planning decisions.
2. DON’T: Put too many hands in the fire. This doesn’t mean to shoulder the entire event planning solo. But, avoid including too many decision makers from your company in the process. Why? Ten different people trying to determine the perfect music or decor could result in ten different opinions causing frustration. The smaller the event planning committee the better.
3. DO: Research potential locations, caterers, vendors, etc. This ties back in with planning ahead and allowing yourself time to locate and book reputable vendors with plenty of positive references. Why put yourself through the stress of planning an event, only to end up with a first-time caterer that gets the menu confused or only prepares enough for half of the number of guests you expected? Not sure where to begin? Ask around! Word of mouth is a great way to find out about an amazing DJ or a custom baker.
Get Others Involved
4. DO: Make your life easier and take advantage of crowdsourcing. Ask your Facebook, Twitter or Instagram connections for ideas for your theme. Maybe someone will suggest a fun location you weren’t aware of. DJ or other entertainment ideas are great to crowdsource. Get some help with the decision making.
5. DON’T: Forget the technical stuff. What sort of technical stuff?
- Verify necessary permits or licenses in advance.
- Include detailed driving instructions with invitations to avoid lost guests arriving late and frustrated.
- Call and confirm vendors such as the photographer, DJ or a party supply rental service at least a week or two prior to the event.
- Double-check staffing needs versus the number of RSVPs.
Relax and have fun while planning your next event! Contact us for more information about planning your next event. Not only can we help you with the planning process, we have everything you need to make this an event to remember.